For software agencies
Deliver software projects.Keep the numbers connected.
Effici connects your project budgets, team time, direct costs, and client invoicing in one workflow — so software agencies can focus on shipping, not assembling financial reports at month end.
The challenge
Software projects run over budget when finance and delivery are disconnected.
Sprint velocity in Jira, hours in a timer, invoices in accounting software, budgets in a spreadsheet. Each handoff creates a gap where margin disappears.
Budget overruns are discovered too late
Without live cost tracking, a project is often over budget before the team realises it. The client conversation happens after the damage is done.
Time tracking and billing are separated
Developer hours live in one tool; invoices go out from another. Reconciling them every billing cycle is slow and prone to error.
Sub-contractor and licence costs get lost
Direct costs like freelancer fees, API licences, and infrastructure spend rarely make it cleanly into the project P&L.
How Effici helps
Financial visibility on every development project.
Project budgets that track real spend in real time
Set revenue and cost budgets when the project starts. As the team logs time and costs, the project dashboard shows actuals vs plan — updated continuously.
- Per-project revenue and cost budgets
- Live actuals vs budget comparison
- Current margin visible at any point in the sprint
Developer time that feeds into invoice proposals
Team members log hours against the project. Billable hours surface directly in the invoice proposal. T&M billing becomes a review-and-send step, not a manual assembly task.
- Per-developer billing and cost rates
- Billable and non-billable time separation
- Invoice proposals from logged work
Direct cost tracking inside the project
Sub-contractor fees, software licences, and infrastructure costs can be logged directly against the project. They appear in the P&L and can be passed through to the client.
- Direct cost entries per project
- Billable or internal cost classification
- All costs in the same project P&L
Per-project P&L across the delivery portfolio
See revenue, cost, and margin for each project individually. Identify which clients and engagement types are most profitable across the whole agency.
- Per-project P&L report
- Portfolio margin overview
- Outstanding invoices and cash flow position
How it works
From proposal to paid invoice.
Scope the project and set the budget
Convert the signed proposal into a project and set revenue and cost parameters before work starts.
Track time and costs throughout delivery
Developers log hours; project managers log direct costs. The budget view stays current as the project progresses.
Invoice from work completed
Review the invoice proposal built from billable work, customise it if needed, and send it to the client.
Who it is for
Software agencies and IT consultancies doing client work.
Custom software development agencies
Track time and costs on fixed-price builds and T&M retainers. Invoice from actuals without manual reconciliation.
IT managed services providers
Connect recurring support contracts and ad-hoc project work in one view. Monitor profitability per client account.
Nearshore and offshore development teams
Handle multi-currency billing and track sub-contractor costs alongside internal team time in the same project view.
Related features
The product areas behind this workflow.
Project Budgeting
Live budget tracking for dev projects.
Set revenue and cost targets and compare actuals throughout the project lifecycle.
Learn more →Time Tracking
Developer time connected to billing.
Log hours against projects and turn billable work into invoice proposals automatically.
Learn more →Project Reporting
Portfolio P&L across all engagements.
See per-project and cross-portfolio profitability from the same data set.
Learn more →FAQ
Common questions.
Does Effici integrate with project tracking tools like Jira or Linear?
Effici focuses on the financial and billing layer of project management. It does not integrate directly with Jira or Linear, but works alongside them. Teams use Effici for budgets, time, and invoicing while keeping task management in their existing tool.
Can I handle both fixed-price and T&M projects in the same system?
Yes. You can run fixed-price and time-and-materials projects side by side. Fixed-price projects track hours and costs against a set budget. T&M projects use billable hours directly in invoice proposals.
How does Effici handle sub-contractor costs?
Direct costs including sub-contractor fees can be logged against any project. They appear in the project P&L and can be marked as billable to include them in client invoices.
Does Effici support multi-currency for international clients?
Yes. Invoices and quotes can be issued in multiple currencies. Exchange rates can be set per document, and the reporting shows figures in your base currency.