Time tracking
Track time on projects.Keep billing and budgets in sync.
Log time manually or with a timer. Billable hours flow into invoice proposals, while every entry updates the project view.
The problem
Time tracking loses value when it is cut off from the project.
If hours are logged in one place while budgets and invoices live elsewhere, the team loses context and month-end turns into cleanup.
Time and invoices are disconnected
Moving from recorded time to a draft invoice still means checking exports, notes, or old spreadsheets.
It is hard to see what has already been billed
Without a clear link between time entries and invoice proposals, it is easy to double-check the same work repeatedly.
Billable and non-billable work get mixed together
Internal time matters for cost and utilisation, but it should not clutter the billing workflow.
How it works
Time entries that stay tied to the work.
Log time manually or with a timer
Enter known durations directly or run a timer while you work. Effici supports several timers at once if your day moves between projects.
- Manual entry for known durations
- Background timer for ongoing work
- Multiple timers at the same time
Mark entries as billable or non-billable
Each entry can be used for billing, internal cost, or both. That keeps project margin and invoice preparation aligned.
- Billable and non-billable per entry
- Both types appear in project P&L
- Only billable time appears in invoice proposals
Prepare invoices from the proposal view
Effici collects billable, uninvoiced time in one place so you can group it and turn it into an invoice draft without re-entering the work.
- All unbilled time in one view
- Group by person, day, or task
- Entries lock after invoicing
Export the log when you need it
If payroll, client reporting, or another tool needs the data, export the full time log to CSV at any time.
- Full time log export
- Filter by project or date range
- CSV format
Getting started
From time entry to invoice draft in three steps.
Log time on the project
Use manual entry or the timer, depending on how the team works.
Review billable work
The proposal view shows what is billable and still waiting to be invoiced.
Create the invoice draft
Turn the selected time into an invoice draft and keep the project history intact.
Who it's for
For teams that want time tracking to support project control.
Agency teams
Several people can log time on the same project while the shared project view and invoice workflow stay up to date.
Consultants
Switch between engagements during the day, then review billable work cleanly at the end of the month.
Freelancers and studios
Keep a record of every hour without losing track of what is billable, what is internal, and what it does to margin.
Related features
Often used together.
Project management
Time entries that stay visible on the project.
Every logged hour feeds the project dashboard and project P&L.
Learn more →Project budgeting
Tracked time that updates the budget view.
Billable and cost rates turn time entries into usable margin numbers.
Learn more →Project reporting
Utilisation reporting from the same time data.
Team reports use the same entries that feed budgets, margin, and billing.
Learn more →FAQ
Common questions.
What is time tracking software for service businesses?
Time tracking software for service businesses records hours on client work and keeps those hours useful for budgeting, utilisation, P&L, and invoicing. Effici is built for teams that need those pieces to stay connected.
Can multiple people track time on the same project?
Yes. Any assigned team member can log time against the project, and all entries feed the same project view and invoice proposal workflow.
What happens to time entries once they're invoiced?
Effici locks the entries after invoicing so they cannot be changed accidentally or billed twice. They remain visible in project history.
Can I run a timer while doing other work?
Yes. The timer runs in the background, and Effici can track several running timers at the same time.
How does time tracking connect to project profitability?
Each time entry uses the team member's cost rate for internal cost and the billable rate for invoicing. That lets Effici show margin from the same work the team already recorded.